All students (degree-seeking, non-degree seeking, high school, and transfer) are required to follow exactly the procedures for registration specified in the Schedule of Classes published each semester.  Regular registration for a semester or summer session ends before classes begin.

 

Attendance at an orientation/scheduling session is required for all first-time and transfer freshmen.  Each student must register with the Admissions Office for an orientation/scheduling session.   During these sessions, students are introduced to the policies, procedures, and academic offerings of the College.  They also receive information about financial aid and student support services which the college provides.  Relevant information in each student’s file (including Act scores, placement test scores, and any college transcripts) is used by the advisor to guide the student’s decisions and matriculation.

 

The registration process begins during the orientation/scheduling session.  Each student meets with an advisor who answers questions and assists the student in selecting courses for the upcoming semester.  Once the student’s schedule is approved, the request is entered into the computer and a copy is given to the student.  The student then reports to the Business Office for assessment and payment of tuition and fees.

Students may also participate in an on-line orientation.  The orientation is available at www.southlouisiana.edu .

 

Student Schedule Changes

The College designates a period during which a student may make schedule changes consistent with the academic plan developed with an advisor.  In a regular semester, this period ends on the fourth day of classes, on the second day of classes in a summer session, and on the first day during a Maymester session.  Specific dates and procedures are listed in the current Schedule of Classes.

 

Adding Courses – Classes may be added for credit by obtaining approval from a student’s academic advisor and by submitting the completed schedule change form to the Registrar’s Office.  Courses may be added during the schedule adjustment period as outlined in the SLCC Schedule of Classes.  Courses may not be added for credit after the last day for schedule changes without the approval of the faculty of the course and the appropriate academic dean.

 

Changing Sections – Section changes (changing to a different section of the same course) may be made in the Registrar’s Office if openings exist in the desired classes.  Such changes must be made by the deadline for schedule adjustment.  In unusual circumstances, a student may be permitted to change sections after this date upon approval of the appropriate academic dean and the instructors involved.  Special consideration may be given to the students who seek a section change because of a change in hours of employment that can be verified.

 

Dropping Courses   – A course may be dropped during the schedule adjustment period, and the course will not appear on the student’s transcript. After the closing date for schedule adjustments, students may drop a course with a grade of “W” after meeting with the advisor and submitting the appropriate form to the Registrar’s Office in accordance with dates printed in the Schedule of Classes (approximately 70 percent into the semester or summer session).  Students who stop attending any course without officially withdrawing may receive a failing grade in the course.  Dropping a course after the schedule adjustment period will not reduce the student’s financial obligation to the college and may affect eligibility for current and continued financial aid. 

 

Students are responsible for officially dropping courses; it is not the responsibility of instructors to drop students for non-attendance.

 

Appealing the Drop Policy – In a case of documented extraordinary circumstance (such as prolonged medical problems, serious accidents, or death in the immediate family) the student’s academic dean may approve withdrawal from a course after the established deadline.  Extraordinary circumstances do not include dissatisfaction with an anticipated or actual grade, or a decision to change major.

Students should present documentation of such circumstances within thirty (30) school days of the end of the semester or summer session.  Approval of drop does not ensure refund of tuition.

 

Cancellation of Registration – The College holds it to be the responsibility of the student to ascertain whether s/he is eligible, scholastically and otherwise, to be enrolled in a particular semester or summer session.  Therefore, it reserves the right to cancel the registration of an ineligible student at any time during a semester or summer session.  (See section on Registration Refund Policy for applicable refund policy.)  Other than for scholastic ineligibility, a student’s registration may also be canceled if s/he has not paid or made arrangements to pay any and all fees and/or fines incurred at the College or is found to be in violation of the Code of Conduct as noted in the Student Handbook.

 

Resignation  From College

Students are responsible for officially dropping courses; it is not the responsibility of instructors to drop students for non-attendance.

Consult schedule of classes for withdrawal deadlines:

·         A student who wishes to resign from the College must initiate the process in the Admissions/Registrar’s Office. 

·         Students who stop attending all courses without officially resigning may receive failing grades in all courses. 

·         Resigning after the refund period will not reduce the student’s financial obligation to the College and may affect eligibility for current and continued financial aid. 

·         In a case of documented extraordinary circumstance (such as prolonged medical problems, serious accidents, or death in the immediate family), the Director of Admissions/Registrar may approve resignation after the established deadline. 

·         Extraordinary circumstances do not include dissatisfaction with an anticipated or actual grade, or a decision to change major.

 

Effects of Cancellation of Registration or Resignation from the College

·         A student whose resignation or cancellation of registration is effective on or before the fourteenth day of classes in a regular semester (seventh class day of a summer session) will not be listed on any official class rosters and will not receive any grades, although the resignation/cancellation action will be recorded on the permanent record. 

·         Moreover, to attend the College in a subsequent semester or summer session, the student must reapply for admission.  (A new application fee is not required if application is made within the same fiscal year as the original application.) 

·         If the resignation or cancellation of registration is effective after that date, grades of “W” will be recorded in all courses for which the student is registered.  In this case, the student may attend the next semester or summer session without reapplying for admission (unless the student attends another collegiate institution and thereby becomes a transfer student).

·         Resignation from the College or cancellation of registration does not affect a student’s academic status (see section on “Academic Status”).

 

Student Classification

A credit of one semester hour usually represents one hour of class work or one laboratory session per week for a semester together with the necessary outside preparation.

 

A student’s classification is determined upon registration and again at the end of each semester according to the number of credit hours earned.  A student who has earned fewer than 30 credit hours is classified as a freshman.  A student is classified as a sophomore after earning at least 30 credit hours, and as an upperclassman after earning 60 hours.

 

A student is also classified as full-time or part-time in accordance with the number of credit hours pursued during a semester.  Twelve hours constitute a full-time schedule in a regular semester, six hours in the summer session.  However, a student in his/her graduating semester may be considered full-time with fewer hours than those listed above.

 

Course Load

The maximum class load that a student may schedule is 20 semester hours during a regular semester and 10 semester hours during the summer session.  Students who wish to schedule class loads in excess of the above (up to a maximum of 22 semester hours for a regular semester and 12 semester hours during the summer) must obtain written permission from the appropriate academic dean.

 

Experience has demonstrated that the optimum number of class hours is related to the student’s grade point average, employment, and personal responsibilities.  For this reason, the following guidelines are strongly advised:

 

 

Adjusted Cumulative Grade Point Average	Credit Hours Regular Semester	Credit Hours Summer Session
Less than 2.0	12-15	6
2.0 to 2.5	16-17	7-8
2.5 to 3.0	18-19	9
Above 3.0	Maximum of 20*	Maximum of 10*

*Without written permission of the appropriate academic dean

 

Course load includes all courses audited and all courses scheduled by correspondence and/or extension.

 

Registration Holds

A student will not be allowed to participate in Registration until all prior obligations and/or indebtedness to the College has been cleared.

 

Change Of Major

A degree-seeking student may transfer from one degree program to another.  A non-degree seeking student may declare a major after meeting the admission requirements for a degree-seeking student.  A student wishing to change his or her major may do so in the Registrar’s Office by completing the appropriate paperwork.

 

Registration As An Audit Student

·         A student registered for a course may change registration from credit to audit or audit to credit with the permission of the academic dean of the student’s major and of the instructor of the course.  Forms for requesting such a change can be obtained in the Registrar’s Office.  The deadline for any change each semester/summer session is the same as the deadline for withdrawing from a course with a grade of “W.”

·         An auditor is expected to attend all classes and participate fully in all course activities except that s/he is not permitted to take the final exam.  An auditor who exceeds the instructor’s absence policy or who does not participate in all course activities will be given a grade of W instead of AU.

·         An auditor or a regular student auditing a course is not permitted to take an advanced placement examination or credit examination on work audited.

·         An audited course may be repeated for credit.

·         See the “Admission as an Auditor” section for additional policies guiding enrollment.

 

Address Or Name Change

At the time of registration, a student’s proper and current mailing address must be given.  If any name or address change is made, the student must complete a form available in the Admissions/Registrar’s Office indicating the change(s).  Documentation is required in the case of a name change.  The student is responsible at all times for all communications sent to the address currently on file at the College.

 

Identification Cards

All students are required to obtain College identification cards.  Students should contact the Office of Admissions and provide a schedule or a student identification number to obtain a Student Identification Card.  The issuance of an ID card is a part of the registration process. THERE IS NO COST FOR ID CARDS; however, fees must be paid in full before the ID card will be issued.  Cards must be shown when requested by college staff.  Identification cards are non-transferable and students who misuse these cards are subject to disciplinary action.  If an identification card is lost, it must be reported and replaced.

 

Student E-mail Addresses

South Louisiana Community College official communication method to students is through SLCC e-mail addresses.  Students are assigned e-mail addresses once admitted to SLCC.  Students are encouraged to check their e-mails daily for announcements, or information regarding emergencies.  Students who have questions regarding SLCC e-mail may contact the Helpdesk at helpdesk@southlouisiana.edu